What’s the Deal with Web Based Project Management?

projectmanagement“Web based project management” is a term that gets tossed around a lot in project manager circles, but what does this really entail? If you’re new to the world of web based project management, don’t worry: I’ve got you covered.

Benefits of Web Based Project Management

Sure, you know that those spreadsheets have gotten unwieldy, but you’ve been managing okay thus far, so why rock the boat? Plus, you’re team is using Google Docs, so that’s basically the same as web based project management, right? Not quite! Making the big switch is a bit like upgrading from your old flip phone to a smartphone. You could text and talk okay before, but suddenly everything just a got a lot easier and more convenient. That’s the same with online project management tools. These tools empower you to do more than just track assignments and deadlines. From easy, real-time collaboration in centralized team workspaces to remote file access, web-based platform management is just plain easier.

What’s the Best Web Based Project Management?

Not sure which platform is right for you? These are three of the best web based project management options that can all be scaled up or down based on your specific needs.

Your problem: Too many freelancers, no centralized creative brainstorming.
Your solution: Redbooth.
I’m a big fan of Redbooth for coordinating teams of freelance writers and designers. As a freelance writer myself, I know one of the biggest challenges creatives face is jointly brainstorm ideas when the team is spread out across the country. With centralized team workspaces for sharing everything from discussions to files (and reliable HD video conferencing), Redbooth makes collaboration a piece of cake. The advanced workflow reporting and easy task tracking is a big plus for agencies.

Your problem: Email is a nightmare, but you’re not comfortable with big project management platforms (yet).
Your solution: Asana
. Do you rely on email to assign out tasks only to end up with endless email threads? Put an end to the madness. Asana keeps all your conversations and tasks in one place, so you don’t waste precious time searching through an overflowing inbox. Create tasks (rather than sending emails), organize tasks into project lists, organize conversations around tasks (rather than email threads) and get instant project status updates. Asana’s dashboards provide high-level project views and the mobile platform makes it easy to work from anywhere.

Your problem: You can’t get anything done because team members keep interrupting you with project questions.
Your solution: Basecamp. Are team members constantly dropping by your office to check on the latest project calendar or ask project details? Stop the interruptions by keeping all the project details centralized with Basecamp. Add tasks and deadlines, invite team members to the project, and – ta-da! – everyone’s always on the same page. While Basecamp lacks the more robust collaborative features found in Redbooth, it’s simple, intuitive and streamlined, making it a great “first step” for agencies testing the waters of online project management.

Erin M can be found hiking with her chocolate lab, exploring the nearest aquarium or art museum, or perfecting her secret cheesecake recipe.


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